How Axi Legal handles your documents.

Version June 2026

1.Who is behind Axi Legal?

Axi Legal is a trade name of L. Beute, a sole proprietorship based in Baarn, the Netherlands. The Chamber of Commerce number will be added as soon as it is available. Contact: contact@axilegal.com.

2.Who is Axi Legal intended for?

Axi Legal is intended for business clients. The service is B2B and focuses on companies that want contracts, privacy questions, HR documents, digital services or commercial legal risks reviewed.

3.Which documents do we process?

For the Contract Risk Scan, Axi Legal processes one contract up to a maximum of 25 pages, including the relevant context needed to review the contract properly.

Do not include unnecessary special categories of personal data, such as medical data, health data, criminal records, religion, political opinions or other sensitive information, unless this is strictly necessary for the review and you are authorised to share this data.

4.How do you deliver documents?

After intake you receive instructions for delivery. For now, documents can be delivered by email. In the future Axi Legal may use a secure upload link. Do not include contract documents or confidential information via the contact form.

5.How do we use AI?

Axi Legal uses AI as a supporting tool for analysis, structuring, risk flagging and draft texts. AI does not replace the legal review. Every paid analysis is reviewed by a legal professional before it goes to the client. Client documents are not used for public AI model training.

6.Which AI environment do we use?

Axi Legal uses professional, business AI environments (including ChatGPT Team and Claude), configured so that client documents are not used for public AI model training. Where applicable, Axi Legal enters into data processing agreements with suppliers. Axi Legal does not currently claim full European data residency, unless this has been separately confirmed based on the chosen tool configuration.

7.Which suppliers do we use?

Axi Legal uses professional suppliers for website hosting, form processing, email, AI support, payment, storage and administration. These include Netlify (hosting), Formspree (form processing), an email provider, ChatGPT Team and Claude (AI support), Mollie or Stripe (payment) and OneDrive and local secure storage. A current sub-processor list is available on request.

8.How long do we keep documents?

Contract documents are deleted no later than 30 days after delivery, unless longer retention is necessary due to a legal obligation, an ongoing dispute, evidential position or written agreement.

Reports are kept for administration, evidence and the client relationship, with a maximum retention period of 3 months after delivery, unless longer retention is necessary due to a legal obligation, dispute or written agreement. Invoices and financial records are kept in accordance with statutory retention obligations.

9.Which security measures do we take?

Axi Legal takes appropriate technical and organisational measures, including:

1. using business tools where possible;
2. limiting access to client documents;
3. strong passwords and, where available, two-factor authentication;
4. confidential handling of documents;
5. no unnecessary distribution of documents;
6. using professional AI settings and data processing agreements where available;
7. deleting contract documents after the retention period ends;
8. limiting local storage to what is necessary;
9. regularly reviewing privacy settings and the suppliers used.

10.Data processing terms

For business clients, the data processing terms are set out in Appendix 1 to our general terms. By placing the order or paying for the Contract Risk Scan, you also accept these data processing terms. A copy can be sent separately on request via contact@axilegal.com.